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Home Inventory for Insurance

Updated: Mar 16

A picture of a woman using the Everspruce Home Inventory App to take a picture of her living room
Using the Everspruce Home Inventory App for insurance


When it comes to protecting our most valuable assets, few things are as important as having a comprehensive and up-to-date home inventory. This is especially true in the event of a loss or damage due to theft, fire, natural disaster, or any other unexpected circumstance. However, many people overlook the importance of creating and maintaining a home inventory, often due to a lack of understanding of what it is and how it can benefit them. In this blog post, we'll delve into the finer points of creating a home inventory for insurance purposes - including the what, why, and how of this essential task. We'll provide you with everything you need to know to ensure that your assets are protected, your insurance coverage is adequate, and the claims process is as simple as possible.

What is a home inventory?

A home inventory is a comprehensive and detailed list of all the items in your home that have monetary value. It is a crucial tool that not only provides an accurate account of your possessions, but also helps you understand the extent of your insurance coverage in the event of a loss or damage. But what exactly should you include in a home inventory? The answer to that question is quite complex and varies based on individual circumstances. Furniture, electronics, jewelry, art, collectibles, and even clothing are just a few of the many items that should be included. The trick is to be as exhaustive as possible, ensuring that every valuable item is accounted for.

But creating a home inventory is about more than just making a list. It's also about providing proof of ownership, which is where receipts, serial numbers, and other documentation come into play. These documents serve as concrete evidence of what you owned, when you purchased it, and for how much. They are also useful for verifying the authenticity and value of items, making the claims process much smoother and more straightforward.

In short, a home inventory is a comprehensive, documented account of your possessions that helps you understand the extent of your insurance coverage and provides proof of ownership in the event of a loss or damage.

How to create a home inventory

In order to create your home inventory, you’re going to need to choose your approach. You have three broad choices:

  • The old fashioned way: Notepad and pencil along with photos printed out from your camera. While this approach is certainly doable, we cannot recommend this method because there will be a lot of manual effort trying to tie the information from your notepad to the photos you took separately. You will likely face photos with missing information, and information without photos. In the end, this approach is likely to set yourself up for confusion, hassle, and frustration. If you do go with this approach, store your home inventory in a safe place, such as a fireproof safe or safety deposit box or with a trusted friend or relative. This will help protect it from damage or loss, and ensure that it is easily accessible in the event of an emergency.

  • Digital document: Using a digital document to capture your home inventory has a number of advantages - you are putting all your home inventory information into one place, everything can be stored digitally so you don’t have to worry about printing out photos, and you can easily send this document to your insurance provider. However, the items in your document aren’t able to be categorized, search is kind of clunky, and unless you insert items into specific places within your doc, it won’t be organized in a great way.

  • Home Inventory Apps: Home inventory apps are by far the easiest way to create a home inventory. Everspruce, the best home insurance inventory app, has numerous features that make it an excellent choice for creating your home inventory for insurance. With quick and easy item entry through batch mode, QR code labels, and tags to group items, you can easily input and organize your belongings. Additionally, Everspruce has additional fields like value, serial number, manufacturer, and model - key fields necessary for home inventory for insurance. Everspruce also allows you to take multiple photos per item, so you can include receipts, and important documentation as well. The app also allows you to search for any item and export your entries to PDF and CSV files for backup and sharing with your insurance agent. And because Everspruce securely stores your entries in the cloud, you never have to worry about losing access to your home inventory.

Once you’ve decided on your approach, you'll want to organize your inventory by room, starting with the most valuable items first. Take detailed photos of each item, capturing every angle and feature. Be sure to also make note of any distinguishing characteristics, such as scratches, dents, or other damage. In addition, make sure you capture the value, serial number, manufacturer, and model if applicable. This documentation will be essential in the event of a loss or damage, and it will help you accurately assess the value of each item.

As you work your way through your home, be sure to also include items stored in closets, attics, basements, and other out-of-the-way places. And don't forget about items like jewelry, artwork, and collectibles, which you should consider getting appraised to ensure they are accurately valued and adequately covered.

It's also important to keep your home inventory up-to-date. This means regularly reviewing and updating your inventory, adding new items and removing old or discarded ones. This can be particularly easy with a home inventory app.

Benefits of a home inventory for insurance

A comprehensive and up-to-date home inventory offers a multitude of advantages, not the least of which is peace of mind. But beyond that, having a home inventory can provide these additional benefits:

  • Ensures you have enough coverage but not too much: One of the most significant benefits of a home inventory is that it provides you with a clear understanding of the value of your assets. Once you know that, you can ensure that your policy is adequate but isn’t more expensive than it needs to be. Another benefit of a home inventory is that it provides you with a clear understanding of the value of your assets. By having a detailed and accurate account of your possessions, you can easily determine the value of each item, which can help you make informed decisions about your insurance coverage.

  • Helps you identify special high-value items: Certain items, such as jewelry, art, or collectibles, may require special coverage, and your home inventory can be sent to your insurance agent to help you understand which of your items qualify and they can help you provide the right information to get them properly insured.

  • Speeds up Claims and Ensures Fair Compensation: Having a comprehensive home inventory can significantly benefit you in the event of an insurance claim. When a loss occurs, such as theft, fire, or natural disaster, having an up-to-date inventory will streamline the claim process and ensure that you receive fair compensation for your damaged or lost items.

Tips for maintaining an accurate home inventory

Maintaining an accurate and up-to-date home inventory is essential to ensure that your assets are protected and that your insurance coverage is adequate. However, keeping your inventory accurate and up-to-date can be a challenge, especially as you acquire new items and dispose of old ones. Here are a few tips to help you maintain an accurate home inventory:

Regularly review and update your inventory - This means taking the time to regularly review your list, add new items, remove old or discarded ones, and update any changes or information.

Use an app: Updating your inventory with a home inventory app is a breeze. A few simple taps can keep your home inventory up to date.


In conclusion, creating and maintaining a comprehensive home inventory is a critical step in protecting your assets and ensuring that your insurance coverage is adequate. A home inventory provides peace of mind, simplifies the claims process, and helps you understand the value of your assets.

By taking the time to carefully document your possessions, store your inventory in a safe place, and regularly review and update it, you can be confident that you are fully protected. And by following the tips outlined in this blog post, you can simplify the process and ensure that your home inventory remains accurate and up-to-date.

So if you haven't already, now is the time to create or update your home inventory. By taking this important step, you can protect your assets, simplify the claims process, and ensure that you have the coverage you need in the event of a loss or damage. The time and effort you invest in your home inventory will be well worth it, providing you with peace of mind and the confidence that your assets are protected.

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